Plain-language, itemized costs
Invoices and estimates written so a board member or program officer can actually read them — not vendor jargon standing in for an explanation.
Industries — Nonprofit organizations
IT your board can actually understand the bill for.
Built for small and medium nonprofits — a lean staff, a rotating bench of volunteers, and a budget that answers to a board and, often, to the funders behind your grants. We keep IT costs transparent and justifiable, not a black box line item nobody can explain.
The reality of small organizations
Your executive director or office manager is probably already "the IT person" too
Very few organizations your size have a dedicated IT hire. What usually happens instead: whoever's already stretched thin — an executive director, a program manager, an office manager — ends up fielding tech problems on top of the job they were actually hired to do, usually without a technical background and without the time to dig in properly. We're built to be the IT department you don't have to hire, so that person can go back to running the organization.
Budget you can defend
Every dollar of IT spend should be something you can explain to your board — or a funder
Nonprofits answer for spending in a way most small businesses don't — a board reviewing a budget line, a program officer asking what their grant dollars paid for. IT costs shouldn't be the one thing nobody on your team can explain.
Budget-ready reporting
A straight summary of what was spent and why, in a form you can hand to your treasurer or board without rewriting it first.
No surprise overages
We flag anything that'll change the bill before we spend the money, not after — so a budget conversation never happens retroactively.
Donor & grant data
Supporting the data practices your donors and funders expect
Donor databases and grant reporting often come with their own expectations around data retention, access, and security — sometimes spelled out directly by a specific funder. We build and maintain the technical practices that support those obligations.
Access controls on donor records
Role-based access so donor and grant data is visible only to the people whose job actually requires it — not a shared login everyone on staff uses.
Retention aligned to your policies
We help set up and follow the retention and deletion practices your board or your funders require, instead of defaulting to "keep everything forever."
Ready for a funder's security review
Documentation and access logs kept in order before an auditor or program officer asks for them, not pulled together in a scramble after.
Grant compliance is ultimately your organization's own program, agreed with your funders and overseen by your board — not something an IT vendor can certify on your behalf. What we provide is the technical foundation underneath it — access control, retention, logging — that supports whatever specific requirements a given funder sets, not a guarantee that we've reviewed or certified compliance with any one funder's rules.
Staff & volunteer turnover
A volunteer who left six months ago shouldn't still have a login
Nonprofits typically see more volunteer and part-time staff turnover than a typical small business — and that churn is exactly where access control quietly breaks down if nobody's watching it.
- Fast onboarding, so new staff and volunteers get exactly the access they need on day one — not a shared password handed down informally
- Offboarding that actually happens the day someone leaves, not whenever someone remembers to mention it
- Periodic access reviews, so a volunteer who left months ago is confirmed gone, not just assumed
- One identity per person across your systems, so "did we ever turn off their email" has one place to check, not five
No-upsell, by design
We work with the hardware and software you actually have
A lot of small nonprofits run on aging or donated computers and whatever donor, fundraising, or grant-tracking software was already in place before we showed up. We don't use that as a reason to push new purchases.
- An honest assessment of what your current hardware can and can't still do — replacement recommended only when it's genuinely holding you back, not on a schedule
- Support for the donor management, fundraising, and grant-tracking systems you already run — we work with what's installed rather than requiring a switch
- Budgets stretched further by fixing and maintaining before replacing
- A straight answer when something really isn't worth saving anymore, instead of quietly nursing it along past the point it makes sense
Ready for IT costs your board won't have to ask about twice?
Tell us about your organization — staff and volunteer count, what you run your donor and grant data on, and what's been eating your time. We'll take it from there.